Terms & Conditions

Choose desired arrival / departure date and review the available homes.  Once you choose your home, click the book this property button on the website. You will then complete the reservation form. There are two ways a guest can pay for the reservation  -- check or credit card (Visa or MasterCard).  Note we also accept debit cards.  

 

DEPOSITS:  We require a $200 deposit to confirm your reservations.  For reservations confirmed within 35 days of arrival the full amount will be charged.

 

Paying by CREDIT CARD:

 

When you are completing your online reservation, there will be a location to mark payment by check or credit card. You will mark make payment by CREDIT CARD. If you are making your reservation 31+  days before arrival, a $200 deposit (charge) will be due.  The BALANCE  will be charged 35 days before arrival. If you book within 31 days before arrival, the full amount will be billed.  Charges will appear on your credit card statement as Book Vacation Villas.

 

 2. SECURITY DEPOSIT

 Security waiver of $99 security waiver will be applied to final balance of reservation.   Our staff will do an inspection the day of your departure.  Should any damages occur, you will be covered for non-intentional damages up to $500.  Please note that if damages are greater than $500, the credit card will be charged the actual damage amount.    

 

If we make a charge on your credit card for damages and the customer disputes that charge with the credit card company, legal action may be taken  to recoup the losses. When you check in at the property, you will need to do a thorough walk through of the home. If there are any damages, you must contact the local office within 24 hours.  Failure to follow this step could result in those damages being charged at check-out.

 

3. CONFIRMATION

Guest will receive confirmations along with arrival instructions via email.  Please check your junk or spam folder.  Please be sure to check these folders after confirming your reservations.  If you have not received your arrival instructions at least TWO WEEKS prior to arrival, please contact us.  Failing to contact us prior to arrival may delay check in and Book Vacation Villas will not be responsible. 

 

4. PAYING BALANCE

 Book Vacation Villas will bill the credit card on file for the full amount of the reservation 35 days prior to arrival.  For your convenience, payments can be made prior to this simply by calling or emailing Book Vacation Villas.   

 
5. CANCELLATIONS

 Cancel 35+ days before arrival,  a $75 processing fee will apply for our 2BR-5BR properties & $200 cancel fee for 6BR-15BR properties. Cancel 35 days or within the reservation is non-refundable. You may consider TRAVEL INSURANCE  www.insuremytrip.com . Please note that cancellations must be in writing by email to bookvacationvillasfl@gmail.com . Reservations will not be considered cancelled until you receive an acknowledgement from Bookvacationvillas.com with a CANCEL NUMBER. 

 

6.  DAMAGES

When you arrive at the home, please inspect the property for damages. Call our local office within 24 hours to report any damages found upon arrival. If there is damage to the home and it is not reported, then you will be held responsible.  After your check out, the onsite management company will inspect the house and notify Vacationhomebooking.com  of any damages found to the home made during your stay.  BookVacationVillas.com will contact you via email about any damages that were found. We will provide a detailed list along with the amount that will be charged. If you do not follow the instructions on paragraph 2 and 6, then you can not dispute the company's final damage report.

 

7.  DAMAGE PROTECTION PLAN

We understand while you are on vacation that it is your time to enjoy your family and relax. Don’t let small incidental damages ruin your vacation. We know that small spills on the carpet and marks on the wall will happen. Although these are accidents, there is still a cost to correct the unintentional damage. This is why BookVacationVillas.com has developed the Damage Protection Plan. For a flat, non-refundable $99 fee, you will be covered for all small damages up to $300.00. You can add at the time of reservation, before check-in, but not after your arrival.

This will cover you for stains on the carpet, marks on the wall, broken dishes, stained or damaged towels, and other small items.  The Damage Protection Plan does not cover negligence and gross intentional damages to the property. It also does not cover theft.  If you choose the protection plan, we will still need your credit card information. If damage does occur, your card will not be charged. The only time the card would be charged is if the damage is negligent or for gross intentional damages, or damages that exceed $300.00.   If you do not choose the protection plan, then your credit card will be charged if damages occur in the home during your stay. Please note: Guests who purchase the protection plan must also report damages upon arrival. If damages occur, these guests  must also contact the onsite office and report the damages. Failure to do so will void the protection plan. 

 

8. CHECK-IN / CHECK-OUT

·        Check-in is 4 P.M (or 5 PM depending on the property) day-of-arrival

·        Check-out is 10 A.M. PROMPT day-of-departure

Your credit card will be charged $50 for every 15 minutes you stay past 10 a.m. You will be charged an extra day if you enter the home before 4 pm on day of arrival.  We ask you to please follow the check in and checkout times. When a guest checks out late, this hinders are ability to clean the property properly for the guest checking in later that day. When we have guests check in early, it rushes our cleaners to finish quickly and does not allow for a full detailed clean.

 

9.  Upon arrival, please note: 

 ·        Linens and towels are provided in the home. Toiletries are provided for only one night. You will need to buy toilet paper, paper towels,       dishwasher and clothes soap, addtional trash liners along with other products at the local grocery
·        All homes are non-smoking. A $150.00 fee will be charged to your credit card if our cleaners detect smoking in the home.
·        Do not flush anything down the commode other than toilet paper and human waste. This includes: paper towels, baby wipes, cotton balls, q-  tips, hygiene products, and plastic wrappers. There will be a charge to your credit card to unblock a toilet.
·        Running the air conditioner while the doors or windows are open will cause the outside air conditioner unit to work overtime and possibly freeze.  This will cause the air conditioner to quit working.  If this happens, the guest will be charged for the repair.

 

10. POOL HEAT

Pool heat will automatically shut off if the temperature drops below 50 degrees Fahrenheit. Heat will automatically come back on once the temperature rises back to 50 degrees. The onsite property management team cannot override this as it is a security measure to prevent breaking the pool pump.  Refunds will not be given if this occurs. If pool heat is not working correctly, then contact our onsite management staff. If the pool heater is broken then pool heat refunds will be given for the number of days the guest is without this service. Staff must be aware of this issue when it occurs. Refunds will not be given when pool heat issues are brought to our attention after the stay. Pool heat is set between 83F-89F. We will not be able to adjust the pool heat. If you arrive and the temperature is in this range and it is not comfortable for you, then the only option is to turn the pool heat off. Please note, if the home has a Jacuzzi/Spa you must purchase pool heat for it to be warm. The Jacuzzi/Spa is only heated by the pool heater. 

 

11. PESTS

Florida is notorious for bugs. Our homes are all treated monthly by a pest control company, however, if food is left out on the counter or if clothes are kept on the floor it will attract them. If you do experience problems with this, please contact the management company immediately.

 

12. FORCE MAJEURE

No liability can be accepted, or refunds given for events, which are 'force majeure'. These include, but are not limited to war, threat of war, riots, civil commotion, terrorist activities, industrial disputes, technical difficulties with transportation, natural or nuclear disaster, fire, adverse weather conditions or other events outside our control.

 

13. LIABILITY 
Bookvacationvillas.com / Book Vacation Villas accepts no liability whatsoever for any injury or loss sustained by guests or any other visitors while in the home or swimming pool, or for any loss or damage caused to any property brought to the premises. No responsibility is accepted for any death, illness, loss or damage to property and/or motor vehicles.

 

14. COMPLAINTS
Should you need anything during your stay, please contact the onsite management company at the number provided to you on your confirmation form.

The onsite management company's office hours are 9am-5 pm Monday through Friday and Sat from 9am to 1pm.

Non-emergency items need to be handled during these hours.

Pool heat is a non-emergency item.  Do not call after hours for this item.

There will be a $20 charge if non-emergency calls are made after hours. Some emergency items would include:

1.  No Power or water
2.  Locked out of the home
3.  Can not find the home
4.  Any item that may cause damage to the home or to the guest.

 

15. PETS AND SMOKING
All homes are non-smoking and pets are not allowed in any home.
Anyone who smokes in a house or brings a pet to a house will be made to leave the home immediately.
No refunds will be given and a $150 cleaning fee will be charged to the card on file.

 

16. GUESTS STAYING AT CANE ISLAND

I understand that I am responsible for the cost of any damage sustained to the property of its contents, for breakages or for any excessive cleaning charges incurred during my stay. Any relevant costs (together with the cost of additional services requested) should be charged to my credit card as detailed below. I understand that the management company, Amazing Vacation Homes Inc. has up to 7 days from our departure date to notify us of any potential charges to our credit card. I, and the rest of my party, in consideration of the use of the swimming pool on the property, hereby expressly assume all risks associated with our use of the swimming pool and hereby release and hold harmless Amazing Vacation Homes, Inc. and any and all parent companies, subsidiaries, directors, officers, agents, employees, successors and assignees from and against any and all claims, damages, liabilities, costs, expenses including reasonable attorney fees arising out of our use of the swimming facilities, whether of not caused by the negligence or negligent omission of releases, or any of them including without limitation any personal injuries or damages to our property notwithstanding the foresee ability of such injuries or damages, which may occur as a result of our use of the swimming facilities. I also understand that the property is privately owned and the management reserves the right to refuse service to anyone. Neither the homeowner nor the Management Company will be held responsible for any accidents or injuries to guests, or for the loss of money, jewelry or possession of any kind. The release and waiver of liability shall be governed by the law of the State of Florida without reference to its conflicts of law rules. I warrant I am at least 18 years of age and that I have read and fully understand the foregoing terms.

 

17. RATES

Rates are subject to change without notice.  Bookvacationvillas.com, at its discretion, may raise or lower the rates of any given property at any time without notice.  Once you make a reservation, you are locked in at the rate agreed upon. If our rates decrease then we will not refund the difference of the agreed upon rate and the new rate. If you have a confirmed reservation and our rates increase, then we will honor the agreed upon rate when you made the reservation.

 

18. Neighborhood facilities

Some of our properties have facilities that are controlled by the neighborhood homeowners association. From time to time there may be maintenance or repairs that are needed. This could cause the closure of these facilities for short periods. Some examples are but not limited to: Community swimming pools, clubhouse, pool heaters, and community Jacuzzi's. If there is a closure of these facilities during your stay, then Book Vacation Villas shall not be held liable or be responsible for customer refunds.

 

 19. TERMS AND CONDITIONS

Submitting the online reservation form signifies that you are agreeing with these terms and conditions. Reservation holder must be 21 years or older. Home address is not guaranteed. Please, No Smoking, RV’s, Trailers, Motorcycles, Buses & no parking in grass!
By staying with Book Vacation Villas you voluntarily assume all risks related to exposure to covid-19. 
There are also no changes permitted within 35 days of the arrival date.